Project Coordinator
Burnaby, BC, Canada
Full Time
Entry Level
Position Overview
The Project Coordinator is responsible for supporting the successful execution of glass fabricated product projects from start to finish. This includes coordinating information, materials, and production processes for specific products and project orders. The role involves close collaboration with internal departments such as sales, estimating, scheduling, purchasing, and shipping to ensure customer expectations are met. The Project Coordinator also serves as a key point of contact for customers, providing timely updates and clarifications throughout the project lifecycle. This position requires a high level of detail orientation, organizational skill, and the ability to work within structured systems while supporting cross-departmental communication.
Key Responsibilities
Project Management (70%)
This position works primarily in an office environment with occasional time spent within a manufacturing environment. This position may require travel to off-site meetings and events.
Standard Office:
Working at Garibaldi means the opportunity to be a part of some of North America’s premier construction projects and the ability to leave your mark on a city’s landscape. Garibaldi’s commitment to continuous improvement and the fusion of innovation, integrity and a never, ever give up spirit to everything we do, makes working at Garibaldi more than just a job. You can also expect:
About Us
Garibaldi Glass is a privately owned, architectural glass fabrication facility serving local and international markets. Since 1966, Garibaldi Glass has grown to become the premier source of innovative glass solutions, currently employing over 200 employees working in our 160,000 square foot facility in Burnaby, BC. As we look towards our next 50 years, we are eager to continue our journey to excellence through the continuous improvement of our products and processes to become the leading custom glass fabricator on the West Coast.
The Project Coordinator is responsible for supporting the successful execution of glass fabricated product projects from start to finish. This includes coordinating information, materials, and production processes for specific products and project orders. The role involves close collaboration with internal departments such as sales, estimating, scheduling, purchasing, and shipping to ensure customer expectations are met. The Project Coordinator also serves as a key point of contact for customers, providing timely updates and clarifications throughout the project lifecycle. This position requires a high level of detail orientation, organizational skill, and the ability to work within structured systems while supporting cross-departmental communication.
Key Responsibilities
Project Management (70%)
- Review project documents including take-offs, architectural shop drawings, project quotes, and project specifications to understand the scope of the project and develop a project management plan.
- Work closely with scheduling, purchasing, quality, and shipping teams for each order to ensure customer expectations for delivery are met.
- Complete project documentation packages, drawing sets, and Standard Operating Procedures for projects.
- Collaborate in the production scheduling process and monitor project manufacturing activity.
- Assist the shipping department by developing appropriate packaging lists and sequencing delivery dates.
- Manage dolly A-frame control and ensure timely return from project sites.
- Attend project and site meetings to review, negotiate, and finalize project details while assessing and resolving any issues that arise.
- Act as a point of contact with customers via phone and email to finalize and clarify project details for approval
- Communicate lead time updates, manage rush order requests and back orders
- Process order revisions and respond to order status inquiries
- Provide technical support by working with customers to identify the best products for their needs and applications
Additional Projects- Internal Developments (5%)
Qualifications (Education, Experience, Training)- Participate in product development initiatives with the Research and Development team
- Contribute as a team member in ad hoc projects requiring collaborative resolution
- Completion of a diploma or certificate in Architectural & Building Technology, CADD, Mechanical Design, or a related field
- 2–3 years of experience in a project coordination or administrative role within a manufacturing or construction environment
- Experience working with hardware or door components is considered an asset
- Glazier or installation experience is an asset
- PMP designation is considered an asset or interest in pursuing certification is encouraged
- Strong computer proficiency with Microsoft Office Suite products (Microsoft Word, Excel and Outlook)
- Strong proficiency in AutoCAD
- Ability to read and interpret blueprints
- Strong problem solving, organizational, and multi-tasking skills
- Ability to work independently as well as be a contributing member of a team
- High attention to accuracy of details
- Excellent work ethic, self-motivated and driven
This position works primarily in an office environment with occasional time spent within a manufacturing environment. This position may require travel to off-site meetings and events.
Standard Office:
- Comfortable indoor area.
- Comfortable environment with exposure to some dust, dirt or other conditions which might produce mild discomfort.
- Frequent, short periods when it is necessary to pay close attention to the monitoring of sights and sounds.
- Moderate mental demands due to one or more conditions which are present in the job. There may be noticeable pressure from simultaneous priorities and deadlines.
- Temperature controlled indoor area.
- Comfortable environment with exposure to some dust, dirt or other conditions which might produce mild discomfort.
- Frequent, short periods when it is necessary to pay close attention to the monitoring of sights and sounds.
- Safety sensitive environment with mobile equipment and overhead cranes.
- Physically demanding job requiring one to stand for extended periods of time.
- Most departments have a requirement to lift up to 50lbs. throughout shift.
- This role does not have direct reports.
Working at Garibaldi means the opportunity to be a part of some of North America’s premier construction projects and the ability to leave your mark on a city’s landscape. Garibaldi’s commitment to continuous improvement and the fusion of innovation, integrity and a never, ever give up spirit to everything we do, makes working at Garibaldi more than just a job. You can also expect:
- World Class Team and State of the Art Facility
- Comprehensive Benefits
- On-the-Job Training
- Buddy Program
- Office Gym, Pool Table and Ping-Pong Table
- Free Coffee, Tea and Hot Chocolate
- Popcorn Fridays
- Fun Events Hosted by our Social Committee - BBQs and Holiday Events
- Safety Training, Programs and Safety Committee
- Employee Recognition Programs and Awards
- Centrally Located Close to Major Routes and Transit Accessible
- Free Parking and Bike Storage
About Us
Garibaldi Glass is a privately owned, architectural glass fabrication facility serving local and international markets. Since 1966, Garibaldi Glass has grown to become the premier source of innovative glass solutions, currently employing over 200 employees working in our 160,000 square foot facility in Burnaby, BC. As we look towards our next 50 years, we are eager to continue our journey to excellence through the continuous improvement of our products and processes to become the leading custom glass fabricator on the West Coast.
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